How to Become a Tour Manager

By Joyce VFM

In order to become a tour manager, you need to be outgoing and assertive. You’ll have to enforce contracts, ask for money from venues, and act as a leader in a close-knit environment. Moreover, you’ll have to deal with a high volume of people, so you’ll need to master the art of networking.


If you have a desire to become a tour manager, networking can help you get in touch with people who can help you land a job. However, the right approach to networking depends on the person you’re trying to reach. Firstly, you need to be friendly and confident. You need to stand out from the crowd and show that you’re an ideal candidate for the job. Once you’ve done that, you need to be persistent. You should keep calling and asking for appointments, but remember that most tour operators are very busy and you should not take rejection personally.

Next, you should contact artists and promoters to see if you can get their band’s tour dates. This is important because artists often have different requirements. They may fly friends or family out to perform in different cities for the tour, and each member of their band may have other commitments. For example, local radio or PR opportunities may conflict with their schedule.

As a tour manager, you must prove to the artists that you’re a cost-effective solution. They’ll want to know that you’re more than capable of meeting their demands. Also, be sure to network with the right people. Artists prefer to work with people who share the same values as they do.

Another great way to get a job in this field is to connect with other tour operators and tour guides. You can do that by doing internships, gaining experience, or by seeking out social media groups. As you gain experience, you will be offered more lucrative tours and will likely have better opportunities to progress to office-based positions. You may even move into other aspects of the tourism industry.

As a tour manager, you need to have great organizational skills. You need to be able to multitask and be proactive. You need to know how to handle emergencies while on tour. Being able to work long hours is essential. Moreover, you need to be friendly and approachable.


Being a tour manager is challenging, and there are many things you need to do. Despite the fact that you have to do a lot of tasks at once, you need to make sure that each task has a reasonable time limit. Attempting to do too much at once will cause stress, so plan your time carefully to avoid juggling too many things at once.

Tour managers must also multi-task and be able to deal with a variety of situations, including unreasonable demands and interpersonal conflicts with band members. Having the emotional intelligence to handle these situations will be a big help in this role. While tour managers working for established artists can focus on managing the tour, those of indie bands may need to deal with many things at once.

Before you begin a tour, you’ll need to make a schedule of all activities. While this may seem like a difficult feat, you can make this task a breeze by creating a to-do list. It will make it much easier for you to complete each task efficiently. You may even want to consider creating a timetable.

Multi-tasking is the ability to accomplish several things at once with ease. In fact, research has shown that it’s overrated. Researcher Shalena Srna of the Stephen M. Ross School of Business at the University of Michigan suggests that multi-tasking is not as effective as it seems. While talking on the phone while cooking dinner is an easy example of multi-tasking, it doesn’t necessarily mean it’s a good idea.

Communication skills

Tour managers are responsible for coordinating activities and booking transportation, accommodations, and other services. They also work closely with venue operations teams and marketing teams to make sure events run smoothly. Tour managers must have excellent communication skills, a strong understanding of tour logistics, and formal training in event coordination. They also must be good problem-solvers.

Tour guides must be outgoing, with excellent communication skills. They need to be able to break the ice when a new group shows up and be able to make them feel comfortable. They also need to be able to entertain people and encourage them to ask questions. A tour guide must have the ability to be able to improvise in any situation.

People who are good communicators have a high rate of success in their careers. A good communication skill is essential in every area of life. This includes oral and written communication. Good communicators listen carefully to what others are saying and use the simplest words possible to convey their message. They also avoid using confusing words and phrases that might confuse their audience.

Whether a tour manager is in charge of traveling or managing travel, tour managers must be able to make decisions quickly and efficiently. The job often involves handling emergency situations and dealing with unexpected issues. Tour managers need to know what to do based on available information and communicate their decisions clearly to all parties involved. They must also be able to handle conflict effectively. This is a tough job but one that requires great people skills.

Tour managers work closely with band members, artists, and venues. They must have strong communication skills, be able to negotiate contracts, and be capable of analyzing financial data. Tour managers also need to be flexible, and be able to adapt quickly to any situation. They must be able to multi-task and prioritize a large number of tasks.

Tour managers are generally referred to through word of mouth and networking. Many tour managers start out working in a band or other music industry job.

Conflict management

Conflict management is an important skill to learn when becoming a tour manager. This job requires you to resolve conflicts between tour guides, tour participants, and clients. The first step in resolving conflicts is to understand the causes of the problem. Once you understand these causes, the next step is to come up with an ideal solution that will satisfy both parties. Sometimes, this solution can be as simple as moving desks.

One technique that can be helpful in conflict resolution is the use of the “win-win” strategy. This method involves sitting down with the parties involved and discussing the issue in order to reach a resolution that meets both sides’ needs. This strategy is best used when the relationship is important and the solution will have a large impact. In addition, it will help your employees see you as an effective manager who is capable of handling disagreements.

Having empathy is vital when dealing with a conflict. Even if you feel strongly about a certain issue, try to understand the other person’s point of view. When deciding which side is right, consider their goals and emotions before you make a decision. It’s important to remember that both sides may be suffering and need help.

Aside from empathy, another crucial skill in conflict management is listening. Remember that Rome wasn’t built in a day, and it takes time to resolve conflicts. It’s better to listen to everyone’s perspective than to take sides and end the conflict. Having a clear and honest communication style will help to resolve any conflict.

Having a positive attitude is essential to dealing with conflict. It will help you keep your cool when there is disagreement, but it will also help you deal with problems with calmness and dignity. In addition, it will help you get along with others on the job. It can also help you get a better position in your new job.

It can be difficult to resolve a conflict when it first occurs, but it’s important to remain calm and remain objective. As a mediator, your goal is to create a peaceful environment for everyone involved. This can help you grow as a leader. A good mediator will help you avoid taking sides and will help the two sides resolve the conflict.

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